CAVEMANIT PRIVACY POLICY

Effective Date: January 16, 2026
Last Updated: January 16, 2026

Introduction
CavemanIT ("we," "us," or "our") operates the website cavemanit.net. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.
By using our website, you consent to the practices described in this Privacy Policy.

1. Information We Collect
1.1 Personal Information You Provide
We may collect personal information that you voluntarily provide when you:
Request a quote or consultation
Sign up for our newsletter or updates
Contact us via email, phone, or contact forms
Create an account on our client portal
Purchase services
This information may include:
Name and contact information (email, phone number, address)
Company name and business information
Billing and payment information
Technical requirements and project details
Communication preferences

1.2 Automatically Collected Information
When you visit our website, we automatically collect certain information about your device and browsing behavior:
IP address
Browser type and version
Operating system
Referring URLs
Pages viewed and time spent on pages
Date and time of visits
Device identifiers
1.3 Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience. You can control cookies through your browser settings. Types of cookies we use:
Essential cookies: Necessary for website functionality
Analytics cookies: Help us understand how visitors use our site
Preference cookies: Remember your settings and preferences

2. How We Use Your Information
We use the collected information for the following purposes:
2.1 Service Delivery
Provide, maintain, and improve our IT services
Process transactions and send related information
Respond to inquiries and provide customer support
Schedule appointments and service calls
2.2 Communication
Send administrative information, updates, and security alerts
Provide quotes, proposals, and service agreements
Send marketing communications (with your consent)
Respond to your requests and questions
2.3 Business Operations
Analyze website usage and improve our services
Prevent fraud and enhance security
Comply with legal obligations
Enforce our terms and conditions
Maintain business records
2.4 Marketing (Opt-in Only)
Send newsletters and promotional materials
Inform you about new services and special offers
Conduct surveys and gather feedback
You may opt-out of marketing communications at any time by clicking "unsubscribe" in our emails or contacting us directly.

3. How We Share Your Information
We do not sell your personal information. We may share your information in the following circumstances:
3.1 Service Providers
We work with third-party service providers who perform services on our behalf:
Payment processors (for billing and payments)
Cloud hosting providers (for data storage)
Email service providers (for communications)
Analytics providers (for website analytics)
These providers are contractually obligated to protect your information and use it only for specified purposes.
3.2 Business Transfers
If CavemanIT is involved in a merger, acquisition, or sale of assets, your information may be transferred.
We will notify you before your information becomes subject to a different privacy policy.
3.3 Legal Requirements
We may disclose your information if required to do so by law or in response to:
Court orders or legal processes
Government or regulatory requests
Protection of our rights, property, or safety
Prevention of fraud or security threats
3.4 With Your Consent
We may share your information with third parties when you have given us explicit permission to do so.

4. Data Security
We implement appropriate technical and organizational measures to protect your personal information, including:
Encryption of data in transit and at rest (SSL/TLS)
Secure servers with restricted access
Regular security audits and vulnerability assessments
Employee training on data protection
Multi-factor authentication for sensitive systems
Regular backups and disaster recovery procedures
However, no method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
Retention periods:
Active client data: Duration of business relationship plus 7 years
Inactive client data: 7 years after last service
Marketing data: Until you opt-out or request deletion
Website analytics: 26 months
Financial records: 7 years (IRS requirements)
After retention periods expire, we securely delete or anonymize your information.

6. Your Privacy Rights
Depending on your location, you may have the following rights:
6.1 Access and Portability
Request a copy of the personal information we hold about you
Receive your data in a structured, commonly used format
6.2 Correction
Request correction of inaccurate or incomplete information
6.3 Deletion
Request deletion of your personal information (subject to legal retention requirements)
6.4 Opt-Out
Opt-out of marketing communications
Opt-out of cookies (except essential cookies)
Object to processing of your information for certain purposes
6.5 Restriction
Request restriction of processing in certain circumstances
6.6 Withdrawal of Consent
Withdraw consent at any time (where processing is based on consent)
To exercise these rights, contact us at:
Email: admin@cavemanit.net
Phone: (913) 249-8513
We will respond to your request within 30 days.

7. California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act:
Right to know what personal information is collected, used, and shared
Right to delete personal information (with exceptions)
Right to opt-out of sale of personal information (we do not sell personal information)
Right to non-discrimination for exercising your rights

8. Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it immediately.

9. Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to review their privacy policies before providing any personal information.

10. Self-Hosted Website Notice
CavemanIT's website is self-hosted on our own servers located in Kansas City, Missouri. This means:
We have direct control over our server infrastructure
Your data is stored on servers we manage and secure
We do not rely on third-party hosting providers for website operations
We implement our own security measures and protocols
Server logs and analytics data remain under our direct control

11. International Data Transfers
Our services are primarily intended for users in the United States. If you access our website from outside the U.S., your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from your jurisdiction.

12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
We will notify you of material changes by:
Posting the updated policy on our website with a new "Last Updated" date
Sending an email notification to registered users
Displaying a prominent notice on our website
Your continued use of our services after changes constitutes acceptance of the updated policy.

13. Do Not Track Signals
Some browsers have a "Do Not Track" feature. Our website does not currently respond to Do Not Track signals, as there is no industry standard for how to respond to such signals.

14. Contact Us
If you have questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us:
Phone: (913) 249-8513
Email: admin@cavemanit.net
Website: cavemanit.net
Data Protection Officer: Gavin Likes
Email: glikes@cavemanit.net

15. Consent
By using our website and services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.

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